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Gillian Executive Search

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Careers in Multifamily (Apartment and Condo) Development, Architecture, Construction, Operations and Management.

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  • DIRECTOR of MULTIFAMILY DEVELOPMENT - Orange County (Please read before applying)

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    Written by 1429 - Multifamily Development Positions STATUS:NEW   
    Wednesday, 23 April 2014 18:55


    (please read the client's requests below before applying)


    Provide input into the annual goals, objectives, and budget for the assigned regional area with a primary focus toward assuring the on-time and on-budget completion of assigned construction and new development projects by managing all activities related to the planning, building and budgeting/financial new development projects.

    Oversee processes related to the financial analyses and entitlement risk underwriting that forms the basis for site selection and the spending of pursuit capital and allocation of investment capital, and Implement and execute programs to ensure pro-forma development budgets, underwriting, schedules, quality and standards are met and completed in accordance with adopted Company policies.

    Job Responsibilities:

    1. Oversee the day-to-day operation of the assigned geographic regional development activities to ensure compliance with the Company's established operating and financial standards.
    2. Provide oversight, direction, and assistance to other team members in market analysis, site identification and acquisition, due diligence, feasibility analysis; project entitlements, coordination of design development and production of construction documents, as well as assisting the Managing Director of Finance 1n project financing.
    3. Manage the entitlement process, and maintain accurate pursuit cost forecasting and reporting. ·
    4. Participate in routine Investment Committee calls, Job Cost, and other business meetings with Executive Management to review progress on projects under pursuit. under construction and under lease-up.
    5. Participate in discussions around strategy, and provide input to strategic decisions and direction by acting as conduit to Managing Director and Executive Director for team member. client, and key stakeholder questions. concerns. and issues related to business, education, or human resources operations.
    6. Plan and coordinate vork activities and communications to ensure productive work relationships between consultants and Company project team members. lenders, and equity investors as needed by researching and communicating ongoing project status.
    7. Conducts project site inspections as needed to monitor progress and support project-assigned team members. steps 1n as needed to address and resolve issues and problems, and recommends, approves,and implements modifications to the project plans,schedule,staffing, or budget as needed.
    8. Complete various human resources, financial, administrative, and other reports and analysis. and performs other duties as assigned or as necessary.

    Organizational Responsibilities:

    • Follows established policies and procedures by monitoring and ensuring compliance with Company National Standards, regulatory requirements. organizational standards, and operational processes related to area(s) of responsibility and correcting violations or infractions with appropriate individual(s)
    • Identifies areas for improvement and offers suggestions to improve processes and productivity
    • Keeps abreast of changes in design, codes, processes, and standards within the homebuilding industry and area(s) of responsibility by attending external seminars, conferences, classes., research and/or subscribing to the internet or other professional publications. or utilizing other appropriate method(s) to obtain business and professional information and applies knowledge and practices to area(s) of responsibility

    Working Conditions:

    •             Incumbents work in an office environment.

    Physical Demands:

    •             Incumbents must be able to view computer screens Blackberry's, and other electronic equipment for extended periods of time where visual strain may result.

    •             Regular travel will be required to review prospective development sites, monitor construction progress, and attend meetings with consultants and the Development and Construction team members. Other travel may be required for conferences or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.

    Knowledge, Skills, Abilities:

    •             Demonstrated ability to read. write and communicate effectively to comprehend and/or complete legal contracts, partnership documents, loan documents, financial spreadsheets, and human resources documents and to create and make presentations to Board members, Executive  members and staff.

    •             Demonstrated ability to read and comprehend architectural, structural engineering and civil engineering plans.

    •             Demonstrated proficiency in Microsoft Word Excel spreadsheet, and Timberline programs in order to complete required reports and employment documents.

    •             Demonstrated mathematical skills necessary to add subtract, multiply and divide numbers, decimals, and fractions and calculate yields and internal rates of return in order to develop project pro-forma's, Regional financial forecasts, budgets, and other fiscal reporting information

    •             Demonstrated management and supervisory skills sufficient to lead, direct evaluate and mentor subordinate and peer employee staff.

    •             Employment history that demonstrates the application and usage of a development and construction and/or facilities background sufficient to design, lead, and direct development and construction activities and projects from design to completion.


    SALARY: BASE 130-160K plus solid bonus potential and benefits.  Great group of people to work for.


    Last Updated ( Wednesday, 23 April 2014 19:01 )

    Senior Financial Analyst / Asset Manager - Solano County, California

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    Written by 1428 Real Estate Finance Jobs STATUS:NEW   
    Monday, 07 April 2014 22:49

    Position: Sr. Financial Analyst / Sr. Asset Manager
    Regulatory Compliance
    Reports to:
    Regulatory Compliance Manager


    Job Summary:

    Sr. Financial Analyst / Senior Asset Manager will focus on business analysis, financial risk management, creating and maintaining financial models to evaluate residential real estate investments.

    Essential Duties Include

    • Oversee Evictions, Notes and Underwriting Departments.  Manage/Supervise Personal Assistant.
    • Perform complex financial analyses with minimal supervision, including cash flow projections, sensitivity analyses and fund raising efforts.
    • Create sophisticated Excel-based analytical tools for tracking asset information.
    • Review and analyze client’s quantitative portfolio data, legal documents and other materials as part of due diligence process.
    • Ability to obtain real estate related data (i.e., comparables and market data) from publicly available sources as well as through contacts in the real estate industry and prepare market analysis reports, including vacancy, development pipeline, and comparable rents and sales.
    • Strong analytical, quantitative and communication skills.  Demonstrable understanding of financial statements, use of comparative data and financial forecasting is required.
    • Ability to work in a challenging, fast paced environment and to handle multiple projects at the same time.  Accuracy and attention to detail is critical.
    • Monitor and analyze risks within the firm's business units and reports on these risks to principles. Provide key inputs into the firm's risk management process and ensure alignment with organizational objectives.
    • Assist with due diligence and closings for acquisitions and dispositions by the company.
    • Assist in formulating deal structures taking into account legal, financial, real estate and investor/capital aspects of the transaction.
    • Prepare and present periodic reports and presentations on acquisitions to company principals for capital raising, venture and board meetings with current clients.
    • All other duties as directed.


    • College degree, preferably with a concentration in real estate, finance, business or accounting and (Master’s Degree, CPA or Real Estate Certification from a recognized certification program is preferred.)
    • Minimum 10 years applicable experience in real estate acquisitions and dispositions preferred.
    • Excellent communication (written, verbal) analytical, financial, time management and strong technical skills are a must.
    • Technically proficient with all MS Office applications especially Excel and PowerPoint
    • Team oriented with a strong sense of ownership and ability to work with senior level executives
    • The successful candidate has outstanding proficiency in creating complex spreadsheets for financial analysis, using database applications and knowledge of all advanced Excel functions.  You will effectively use research and data mining to prepare budgets, advanced projections, and analysis to reach value conclusions.

    Working Conditions:

    Work is performed primarily indoors.  Lighting is artificial.  Equipment used includes standard office equipment i.e. desktop, laptop, phone, printer and fax machine.  Physical demands include sitting, standing, walking, repetitive use of hands, and driving cars.  Hours and days are primarily Monday through Friday with evenings and weekends required. Close contact with  Senior Management, customers and vendors.

    SALARY: 200K and up plus 50% target performance bonuses (could be more) plus great benefits.

    Last Updated ( Monday, 07 April 2014 23:03 )

    Managing Director for Multifamily Development - San Diego, ca

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    Written by 1428 Multifamily Development Jobs STATUS:FILLED   
    Sunday, 30 March 2014 20:15

    This position has been filled

    Last Updated ( Sunday, 30 March 2014 20:16 )


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    Written by 1427 Multifamily affordable housing finance position STATUS:NEW   
    Thursday, 20 March 2014 18:47

    PRODUCT: Multifamily Market-Rate and Affordable Housing


    An experienced senior finance professional specifically within the Affordable Housing Industry and Market Rate Multifamily.  Full understanding of affordable housing development process from site identification through lease-up. Ability to manage corporate finance and administration with strong evaluation and prioritization of tasks in a dynamic multi-tasking environment.


    • CEO/President – Daily- Various Matters – multi-tasking
    • VP Finance – Daily (all operational and project financial issues)
    • VP Development – Frequently – project status, financing, legal, personnel etc.
    • VP Construction – Frequently - project status, loan draws, legal, personnel etc.


    Leads by example, makes well evaluated decisions and takes actions necessary to implement them in a timely manner.  Possesses excellent communication and interpersonal skills to establish effective collegial relationships with other senior management. Constant awareness of staff skills and capabilities and identifies appropriate staff for development, education and fast tracking.


    • Financial Statement Review and analysis (Partnership Level, Corporate Level (consolidated)
    • Sign off on Engagement and Rep Letters
    • Strong Understanding of Real Estate Development Job Cost
    • Strong Understanding of Multi-Family Residential General Contracting Job Cost
    • Tax Return Management (Corporate Entities, Project LPs, Special Reports for Agencies (See LIHTC below)

    Corporate Finance:

    • Creation of New, and Maintenance of Existing, Lender Relationships (including negotiation of borrowing capacity)

    • Corporate Cash Flow Management

    Construction Loans

    • Creation of New, and Maintenance of Existing, Lender Relationships (including negotiation of loan capacity, terms and features (e.g. pre-development loans) )
    • Evaluation of Credit Terms
    • Draw Process
    • Negotiation of terms and guaranties


    • Building New and Maintain Existing Construction Bonding Relationships (including negotiation of capacity and guaranties)

    Client presently develops both Market Rate and Affordable housing product but the following knowledge base Low Income Housing Tax Credit Finance (LIHTC) is needed:

    Full understanding of LIHTC process including:

    • California Tax Credit Allocation Committee application and award process (other States helpful as well)
    • Federal and State Tax Credit Syndication 9% and 4% Credits:

    -    Methodology

    -    Pricing strategy

    -    Equity contribution strategy

    -    Investor Relations

    -    Negotiation of requisite LIHTC guaranties

    • Management of Loan/Equity Closing Process

    -    Ability to Multiple Simultaneous closings with varying lenders, syndicators, and agencies while complying with prescribed deadlines

    • Experience in rehab financing of portfolio properties coming out of compliance periods

    Public Agency Finance:

    • Negotiate and approve project financing agreements (Loans, Development Agreements, Grants) from Cities/Counties or State/Federal Agencies used in assembling capital required to finance Affordable Housing Projects (including NSP, HOME, HUD, AHP).
    • Income Tax Planning and Compliance:
    • Project Tax Compliance ensuring agreed upon delivery of tax credits
    • Tax Planning (Entity Level and Personal (flow through) to minimize obligations

    Personal Finance:

    • Assist in managing owner’s personal financial matters (e.g. Real Estate, Tax Planning, Life Insurance etc.)

    Legal & Risk Management:

    • First point of contact for all legal matters (unless project related and delegated to Development function
    • Management of all insurance coverage at project, corporate and portfolio level
    • Primary contact for all claims, suits, issues.

    Personnel Administration

    • Management of Company’s Human Resources function including administration and compliance with applicable laws and regulations

    Office Administration

    • Ensure the smooth operation of the Company’s office facilities such that staff have resources required to perform their duties efficiently

    SALARY: Strong base and bonus structure  - please call to discuss.

    Last Updated ( Thursday, 27 March 2014 22:42 )

    Multifamily Senior Construction Manager - San Jose, California

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    Monday, 17 March 2014 21:44


    Job Title: Senior Construction Manager - SAN JOSE

    Job Description: The SENIOR CONSTRUCTION MANAGER is a field OWNER'S representative of the company involved in all stages of a construction project. Assists the VICE PRESIDENT with regard to the construction process.

    The SENIOR CONSTRUCTION MANAGER is a Construction representative of the company, typically involved in all stages of construction project.

    Job Details:

    • Assist in the review and redlining of plans and specifications during the schematic design, design development and construction document phases of pre-construction. Ensures coordination of plans and specs with development and marketing programming standards
    • Work with Our Client's Development Team during site investigation and preconstruction to establish project construction budgets
    • Assists in obtaining building and specialty permits from local jurisdictional agencies.
    • Assists in the review and qualification of competitive subcontractor bids (The GC bid Book) prior to execution of the GMAX Contract.
    • Coordinate Utility service Providers in accordance with project schedules.
    • Coordinate and manage the processes in connection with rights of way, easements and dedications
    • Perform regular jobsite observations to ensure that construction of assigned projects is in general conformance with the intent of plans, specifications and other contract documents.
    • Educate and monitor General Contractor personnel to ensure their understanding and achievement of Our Client's quality standards throughout the construction process.
    • Monitor projects weekly and report to the Director of Development on conformance with the contract schedule.
    • Facilitate processing of RFI's, submittals and samples among the General Contractor, the owner and the owner's consultants, ensuring that all responses are done in accordance with established project parameters.
    • Manage the General Contractor to ensure that all required mock-ups are prepared and presented to the owner for review and approval prior to production installation.
    • Conduct all critical pre-installation conferences with General Contractors, subcontractors, consultants and manufacturer's representatives in accordance with project manual requirements.
    • Oversees construction administration consultants to ensure that field observations are performed in accordance with the project schedule and other contract documents.
    • Attend weekly owner/architect/contractor (OAC) meetings
    • Take weekly progress and technical "Knowledgebase" photographs of all assigned projects and digitally archive in computer network files.
    • Assists the Director of Development in the review, investigation and validation of Proposed Change Order Requests (PCOR)
    • Manage all neighborhood outreach programs and unsure compliance with any association requirements.
    • Prepare, or cause to be prepared, all required punch lists; and follow-through to ensure timely and proper completion by the General Contractors.
    • Manage all FFE installations to ensure consistency with the project schedule, plans and specifications.
    • Manage the entire building turnover process in accordance with the contract documents, facilitating and enhancing communications among the General Contractor, the Owner, and the Management Company.
    • Plan, organize and execute training of the Community Service Manager, including, but not limited to, turnover procedures, quality standards and project-specific systems orientation.
    • Conduct weekly production/operations/contractor meetings, starting upon building turnover, to facilitate communications and resolve critical issues.
    • Assists the operations group with warranty service repairs, when necessary.
    • Manage landscape architects to ensure that project landscaping is provided and installed in accordance with the contract documents and work with General Contractors to ensure proper completion of final punch lists prepared by landscape architects.
    • Obtain notices of completion and/or compliance certifications from all construction administration consultants.
    • Work with the contractor to ensure that all project closeout documents are submitted in accordance with the contract. Assist the Vice President Production in the review, approval and archiving of all closeout documents.
    • Manage the entire process required to reduce and ultimately exonerate the bonds posted in connection with assigned projects.


    Bachelor's degree (B.A.) from four-year college or university in engineering, construction management, accounting or fiance; and five plus years related experience and/or training; or equivalent combination of education and experience.

    *Master's degree (M.A.) preferred
    *Experience in construction management of single-family, multifamily or commercial product.
    *Must have a fundamental understanding of the plan check, permitting and building inspection processes, and be able to interface with building department officials.
    *Must be organized and capable of managing tasks on multiple, concurrent projects.
    *Must be skilled in reading and interpreting plans and specifications.
    *Must have excellent oral and written communication skills
    *Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
    *Intermediate MS Outlook, Work and Excel skills.
    *Intermediate MS Project software skills

    Gillian Executive Search, Inc. Leaders in Executive Search and recruiting for multifamily development

    Last Updated ( Monday, 17 March 2014 21:44 )
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