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Gillian Executive Search

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MULTIFAMILY RESIDENTIAL

Careers in Multifamily (Apartment and Condo) Development, Architecture, Construction, Operations and Management.

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  • PROJECT MANAGER - Residential Planning, Orange County, California

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    Written by 1447 - Residential Development Positions   
    Friday, 18 July 2014 18:54

    PROJECT MANAGER  (MID LEVEL not Senior)

    POSITION:               Project Manager  - Primary responsibility for managing the planning, design, entitlement and construction of new residential projects    
    DEPARTMENT:          Design & Development
    REPORTS TO:           SVP, Design & Development

    SALARY: 90-100K plus benefits.

    DESIRED LEVEL OF CANDIDATE  - 4 Years (min) - 12 Years (Maximum).

    COMPANY OVERVIEW

    Our Client develops, manages, leases, and occasionally sells residential, business and undeveloped property in it's resort portfolio.  The company owns and operates several hotels that provide visitor accommodations and also operates land and ocean-based sightseeing tours for thousands of visitors who come to the resort each year.   The company is committed to providing a high quality experience for visitors, employees and residents.

    Our Client also owns, manages and leases unimproved and improved real estate, the improved portion of which currently includes industrial, commercial, residential and public use properties.    Commercial properties include hotels, restaurants, campgrounds, retail stores, offices, land and ocean based sightseeing operations and other visitor/resident services and recreational amenities such as a country club with golf course and tennis courts and a historic ballroom/movie theater complex0.  Residential properties include ground leases for single and multi-family residential developments managed by others, company owned/operated residential projects and for-sale lots.  Public use properties include land/building leases for civic functions (e.g., police station, library, City administrative offices) as well as roads, storm drains, flood control basins, sewage systems, potable water and fire flow systems.

    DEPARTMENT OVERVIEW

    The OUR CLIENT Design & Development Department has six primary roles within the Company:

    • Master Planning – Identify new development opportunities and create asset strategy, develop master plans, budgets and schedules for implementing these opportunities
    • Data Management – Organize and manage all planning, design and asset maintenance information in electronic and paper form to support Department and Company needs for easy access to data when needed.
    • Design – Facilitate the efficient review and approval of all proposed improvements through professional presentation of design ideas to Senior Management and Ownership.
    • Project Management – Primary responsibility for managing the planning, design, entitlement and construction of new resort development projects within schedule, budget and quality parameters.
    • Maintenance – Define the Company strategy for each existing asset and implement an efficient maintenance program to achieve that strategy for each asset.
    • Real Estate Development – Prepare business and implementation plans for development of assets that are not part of our Company owned and operated facilities.  This includes executing agreements with third-party tenants and development partners for certain retail & dining venues as well as for residential land development opportunities.

    PRINCIPLE DUTIES PERFORMED BY THE PROJECT MANAGER (PM)

    The PM position will focus on the planning, design and development of the Company’s residential development program, including:

    1. 1. For-Sale Residential Project:
      1. Program & Business Plan:  The Company has identified a location for the development of 120 +/- single-family detached home lots overlooking the existing resort Golf Course.  This will be the Company’s first foray into for-sale residential housing.  The PM will develop the project program and business plan for internal approval.
      2. Master Planning:  The PM will be responsible for overseeing development of the lotting plan, the new entry road layout and definition of other infrastructure needed to support the development.
      3. Regulatory: The project will require processing of an EIR to address its impacts.  The PM will hire the consulting team and will be responsible for completing the EIR and all other permitting entitlements required.
      4. Design:  The PM will hire third-party consultants to complete infrastructure and finished lot engineering.  The PM will coordinate with the Dept of Real Estate to secure a Subdivision Report for the development and will develop architectural design guidelines and CC&R’s to establish standards for the community.
      5. Construction:  Development of the community infrastructure and finished lots will be the responsibility of the PM.  Developing the final project budget and schedule, bidding and awarding the construction contract, and overseeing the general contractor’s work through completion.
    1. 2. Workforce Housing:
      1. Develop the Company’s strategy for providing future employee housing in Resort and Additional Resort.
      2. Work with the Company’s operating team to define the housing demand in both locations.
      3. Develop preliminary site plan and building concept design.
      4. Process regulatory approvals through the City of Resort and LA County.
      5. Identify development/operating partners and negotiate joint venture agreement for development and management of housing project in Resort.
    1. 3. City Recreational Amenities
      1. Work with City to define program for development of new City recreational amenities.
      2. Develop preliminary design parameters for each site.
      3. Work with City officials to affect the land transfers necessary to support the recreational amenity plan.

     

    1. 4. Seasonal Housing Redevelopment
      1. The Seasonal Housing is a multi-family facility that supports a portion of the Company’s seasonal housing needs.  The buildings have reached the end of their useful life and the site is planned for redevelopment.
      2. Develop a new program, site plan and business plan for redevelopment of the Seasonal Housing site.

     

    ACCOUNTABILITY

    The PM will report to the Senior Vice President of Design and Development (SVP).  The SVP will set all priorities for the design and development team and will oversee the workload for the team including that of the PM.

     

    WORK LOCATION

    The PM role will be based on the Mainland (IRVINE, CALIFORNIA) .  Although the Company’s Design and Development offices are currently on the resort much of the PM work will be coordinating with Mainland agencies and consultants so this position can be effectively handled from the Mainland with travel to the resort for meetings and coordination.  The Company is establishing a new Mainland office location in Irvine that we will occupy in August of 2014 and this position will be based in the Irvine office.  Because of the frequent travel between the Mainland and resort, this position will require someone with an extremely strong work ethic and the discipline to work independently.

     

    QUALIFICATION REQUIREMENTS: In addition to being able to capably perform the specific job duties listed above, the PM should possess the general knowledge, skill, and/or abilities listed below.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    EDUCATION and/or EXPERIENCE:

    Four-year degree in planning, design, architecture, engineering or related technical field from an accredited college is required.  Five to ten years’ experience in residential and commercial development project management is preferred.

    COMMUNICATION SKILLS:

    Successful applicant must be able to concisely summarize complicated issues verbally and in writing.  Must be able to discern the most important information and communicate same to management promptly.

     

    OTHER SKILLS and ABILITIES

    • Experience processing CEQA entitlements will be extremely helpful in successfully performing this role.
    • Deadline Oriented; Self-Motivated
    • Strong organizational, problem-solving and analytical skills
    • Experience preparing project budgets in Microsoft Excel and project schedules in Microsoft Schedule (or similar) is preferred; being capable in AutoCAD is a help;
    • Highly developed skills in presenting projects to agency staffs and to agency officials at public hearings
    • Team-oriented and collaborative approach to work
    • Strong attention to detail and focus on accuracy
    • Excellent interpersonal, relationship management and negotiation skills
    • Demonstrated ability to plan and organize projects
    • Desire to work in a fast-paced environment

    PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects or tools; reach with hands and arms; and talk and hear.  The employee is also required to frequently stand and walk.

    The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include the ability to adjust focus.

    Last Updated ( Tuesday, 22 July 2014 04:27 )
     

    Development Analyst - South Bay Los Angeles, Ca.

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    Written by 1444 - Multifamily Development Jobs STATUS:NEW   
    Wednesday, 18 June 2014 16:24

    DEVELOPMENT ANALYST - South Bay Los Angeles, Ca.

    Multifamily DevelopmentAnalyst, Development

    Opportunity for a highly motivated individual with superstar potential to join one of the leading multifamily development/investment firms in the United States.  One of the most dynamic companies in its industry, OUR CLIENT has sponsored over $3 billion in investment volume, and is presently the largest multifamily manager in the U.S.

    The analyst will be responsible for analyzing the acquisition, entitlement, construction, capitalization, and stabilization of ground-up mixed use multifamily development. The analyst will support negotiation decisions, support the development directors, and conduct market research.  The Investment Analyst is responsible for analyzing due diligence materials and preparing investment memorandum thus must be extremely detailed orientated, organized, and process oriented.  This position interfaces heavily with the Acquisitions Lead, Development Directors, Construction Managers, real estate owners, local market brokers and top CLIENT executives, so applicants must have dynamic verbal and written communication skills and strong interpersonal abilities.  Prior multifamily excel modeling experience is required. OUR CLIENT offers a competitive salary and benefits. EOE

    Required Qualifications

    • A Bachelor’s degree in finance, real estate, economics or related field
    • Preferably one year of professional experience with a developer/investor or bank focused on multifamily investments
    • Advanced Excel modeling skills and working knowledge of institutional level multifamily acquisitions and development
    • Excellent oral and written communication skills
    • Energy and commitment to work in high-paced, dynamic and collaborative environment
    • Flexibility to work some nights and weekends
    • 2-3 years of underwriting experience

    Job Description

    • Financial modeling (in Excel) of ground-up multifamily development projects within Southern California
    • Prepare investment memorandums and PowerPoint presentations to the internal investment committee, potential joint venture partners, and capital partners
    • Investigate key market assumptions (ie. market rents, sales comparables, lease comparables, and other key market fundamentals)
    • Assist the Development Team with various project-level and administrative tasks
    • The position will require close interaction and collaboration with the Managing Director, Senior Director, Development Director, Development Associate, and Construction Team

    This Position will office out of a Los Angeles South Bay office, with some travel to various Southern California markets…

    We could pay $70k plus bonus for the right person.

    Multifamily Jobs, Development Careers, Construction Management Recruiting, Gillian, Executive, Search

    Last Updated ( Tuesday, 08 July 2014 20:12 )
     

    VICE PRESIDENT of PRE-CONSTRUCTION - Northern or Southern, California

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    Written by 1443 - Multifamily Estimating Pre-Construciton jobs STATUS:NEW   
    Wednesday, 04 June 2014 17:20

     

    VICE PRESIDENT OF PRE-CONSTRUCTION
    REPORTS TO: Senior Vice President

    JOB SUMMARY:

    The Vice President of Preconstruction provides leadership and direction by strategically planning, directing and coordinating activities pertaining to residential multifamily projects. Directly manages the pre-construction operations in both Northern and Southern California. Creates preliminary budgets, tracks and communicates cost changes and categorizes the cost centers, i.e. scope change, design, inflation, etc. Provides value engineering feedback to the owner, performs cost exercises based on owners need to understand building assemblies. Oversees and manages the deliverables to the owner from the Pre- construction Directors. Collaborates with the Divisional VP of Construction on pre-construction projects relating to; budgeting, market pricing, historical cost, development scheduling, project durations and site logistics for purposes of proactive forward planning for the project teams. Also oversees the BIM business unit, and work flow from the BIM team.

    DUTIES AND ESSENTIAL JOB FUNCTIONS: Management of Staff Functions:

    The Associate assigns work, ensures that it is properly allocated, completed in a timely and accurate manner and that it is compliant with project specifications. Prepares annual evaluations for Associates and makes recommendations and determinations for merit increase and year-end bonuses. Works jointly with the VP of Construction to provide resources and support to the project operations in both regions to ensure the preconstruction services/knowledge was communicated to the project teams. Works closely with new hires and/or new project teams to educate them on the “Western Way” of doing business based on OUR CLIENT standard forms, programs and operational standards.  Oversees the pre-development/pre-construction process with the owner’s team. Provides training and mentoring to the Project Managers and Engineers during the RFP phase of construction and partners with the OUR CLIENT Director of Construction. Provides resources and support as needed, to the overall construction teams of multiple Residential Multi-family projects.

     

    Construction Development Functions:

    Creates projected budgets early in the design phase of a project. Coordinates pre-construction planning with design team, contractors and clients. Reviews and approves the phasing and construction plan developed by the owner’s Director. Assists in the review and redlining of plans and specifications during the schematic design, design development and construction document phases of pre-construction. Develops timelines and critical path scheduling for initial project start up with VP’s and Directors. Provides leadership to the Project Management teams during the RFP process of a project.

    Management Functions:

    As necessary, works with Senior VP of Construction on special OUR CLIENT initiatives, company goals and associate related training and/or programs. Provides input on future projects; assists development on code analysis, constructability, estimating and code compliance. Represents OUR CLIENT in project meetings with clients, the city and design team. Makes decisions and recommendations which greatly impact corporate relationship with Developer or Owner. Strategic Planning; works with upper management to develop long term plans for the organization around the growth and development of construction. Works with development or owner to coordinate the design and specifications on issues. Leads the pre-construction and estimating teams to ensure initial budgeting represents current market pricing, quality reporting. Communicates with project management team, ownership, clients, subcontractors, vendors, etc. to provide quality results while protecting OUR CLIENT’s interests. Collaborates with VP’s towards a common goal; streamline the project delivery process, review progress of buy-out, submittals, construction schedule and performance on all projects.

     

    REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

    •             Extensive experience of construction, design, finance and management required.

    •             Solid knowledge of multi-family building design, construction systems, construction estimating and procurement processes.

    •             Ability to compile and analyze data.

    •             Ability to manage personnel, subcontractors, schedules and budgets.

    •             Extensive ability to mentor and coach personnel.

    •             Must possess strong verbal and written communication skills.

    •             Proficient in Microsoft Word, Project, Excel and Procore.

    REQUIRED LICENSES/CERTIFICATION:

    •             Must possess a valid driver’s license and proof of auto insurance.

     

    EDUCATION/EXPERIENCE:

     

    •             Bachelor’s degree in Engineering, Construction or equivalent experience required.

    •             Management experience required.

    •             Minimum seven years experience in construction management role.

    •             Outstanding track record in planning and management of construction renovation.

    PHYSICAL REQUIREMENTS:

    •             Frequent standing, sitting, walking grounds or job-site, stooping, bending, twisting, climbing stairs, driving car, fine hand manipulation (keying/mousing), reaching, simple grasping (answering phone) and occasional lifting or carrying objects of up to 20 lbs. Occasional travel to job sites or to current client or prospective client locations. Exposure to loud noises, high elevations and extreme heat and cold.

    EQUIPMENT/MACHINERY:

    •             Personal Computer, Printer, iPAD, Fax, Scanner, Copy Machine, Calculator, Shredder, Laminator, Cell Phone, Binders, Paper Cutters, Telephone and Personal Vehicle.

    Last Updated ( Wednesday, 18 June 2014 16:33 )
     

    DIRECTOR CONSTRUCTION SERVICES, MULTIFAMILY, ORANGE COUNTY, CA.

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    Written by 1441 - MULTIFAMILY CONSTRUCTION JOBS, STATUS:NEW   
    Tuesday, 27 May 2014 22:27

    the Construction Services Director, Under the direction of the Vice President-Construction Services,  is independently responsible for managing, evaluating, and implementing construction projects for a portfolio of between forty (40) to approximately sixty (60) properties.  Progression to this level is typically achieved by being fully capable of performing the essential functions of the position.

    RECRUITERS NOTE - PLEASE READ BEFORE APPLYING:

    This is position reports directly to the VP of Construction Services. The salary range from minimum to midpoint is $102 -$127K, with 15% bonus potential and 15% LTC target. The individual would be managing major capital projects  (roofs, exterior paint, chillers, boilers, complete replumbing, many jobs costing over $500k each. This includes smaller projects like tennis court & pool resurfacing and clubhouse remodels).  We need an experienced individual preferably with a college degree.

     

    ESSENTIAL FUNCTIONS:

    • Executes ADA and FHA surveys on existing properties and during the acquisition process and completion of scheduled work.
    • Independently evaluates, manages and implements the construction projects evaluation and implementation for a portfolio of between forty (40) to sixty (60) properties.
    • Develops construction specifications and evaluates, validates, recommends, and implements the ones that are approved.  Works with other Construction Services Managers and Regional Maintenance Directors to develop a list of capital needs and budget estimates on an annual basis.
    • Develops plan to execute construction projects.  This may involve the use of outside management expertise where appropriate or by directly executing the project by developing the scope and specifications, by bidding and contracting for the work, and managing the inspection and payment process pursuant to the contract.
    • Updates reports on the progress of all assigned projects.  Alerts management when problems occur as compared to the project plans of the assign construction work.
    • Organizes and conducts the physical evaluation component in the due diligence process for new acquisitions.  This may involve conducting the due diligence directly in person and preparing a written report, including a capital budget for review as part of the acquisition process.  It may also include contracting out to independent engineers and managing and overseeing their performance.
    • Recommends and retains the services of specialty engineers in due diligence where unique situations occur such as central HVAC systems, unusual structural conditions, or where other complex elements exist.
    • Develops a preferred vendor program so as to identify and establish relationships with a limited number of vendors for major elements of work such as painting, roofing, or paving, so as to secure advantageous pricing and consistent quality and response time on large, repetitive tasks.  A preferred vendor program shall be established for each major market and updated annually.
    • Manages relationships with the vendors and independently validates and tests their pricing to ensure the continuation of financial benefits to OUR CLIENT’S.
    • Acts as a support resource to Regional Managers, Construction Service Managers I, Facility Services Managers and Asset Managers.  Provides support on those capital projects to be executed by them and where requested by them, for examples developing standardized specifications and scopes of work for repetitive tasks or by assisting on specialty tasks.  Coordinates and develops a plan to execute a ten-year Capital Plans on all existing properties and maintain the plans on an ongoing basis.
    • Represents the Company in a professional manner at all times.  Consistently maintains a professional courteous attitude when dealing with residents, coworkers and the general public.
    • Performs other duties as necessary.

    The Company may revise this job description from time to time as business needs require.  It is not intended to be an exhaustive listing of all the functions of the job, nor limit the Company’s right to assign other functions to an employee in this position.  This job description does not constitute a written or implied contract of employment.

    JOB QUALIFICATION REQUIREMENTS:

    Knowledge/Experience:

    High school diploma or equivalent required.  Bachelor's degree or equivalent in Engineering, Construction Management, or related field preferred.  The successful candidate must be able to independently carry out the responsibilities of this position and typically possesses 5 to 7 years construction management experience or 10 years experience in the role of Facility Maintenance management and computer literacy/spreadsheet proficiency required.  Ability to verbally express the daily activities of the job to peers and management.  Ability to present problems in a clear and concise manner with practical solutions as needed.  Ability to write progress reports including project histories, problems, recommended solutions, and justifications for recommendations.  Ability to perform basic mathematical equations including addition, subtraction, multiplication, and division.  Ability to conduct project cost forecasting.  Ability to work on multiple tasks with varying deadlines.  Extensive travel required.

    Machines, Tools and Equipment, Software: Computer equipment and software applications typically used by business unit.

    Licenses/Certification: Valid drivers’ license and good driving record along with auto insurance required.

    Other Requirements:

    As an OUR CLIENT’S team member, you represent OUR CLIENT.  While you are on the job, OUR CLIENT expects you to wear clothing and accessories that are appropriate in a professional business environment.  If a uniform is required at the property, you are expected to wear it.  Refer to OUR CLIENT’S’s Grooming Standards and Dress Code Guidelines for additional information.

    PHYSICAL AND VISUAL ACTIVITIES:

    Ability to hear and speak well enough to converse verbally over the phone and in-person (expressing or exchanging ideas by means of the spoken or written word). Ability to interpret, evaluate and communicate detailed written or verbal instructions to others accurately and easily.   Able to see well enough to use the computer effectively and read written communications.  Ability to lift, push, pull or carry up to 15 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/facility. May be required to climb stairs depending on the property structure.

    The above describes the physical and visual activities that are commonly associated with the performance of the essential functions of this job.  “Commonly associated” is not intended to mean always or only.  Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.

    Last Updated ( Thursday, 29 May 2014 22:32 )
     

    DIRECTOR of ESTIMATING - ORANGE COUNTY, CALIFORNIA

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    Written by 1440 - Construction Estimating positions STATUS:NEW   
    Wednesday, 14 May 2014 17:24

    Primary Function:

    Establishes early conceptual budgeting and cost estimates for multifamily projects with the director of preconstruction. Works closely with owner and architect to identify assembly and material cost based on design drawings. Establishes and maintains current market cost, material escalations and historical cost information based on past projects. Assists the project teams during the initial bidding phase of a project.

    General Duties

    • Create detailed cost analysis as required for building assemblies
    • Create line item take offs as required for construction divisions
    • Assist preconstruction director with initial budgeting and estimating
    • Maintain market cost; current and historical (data base)
    • Responsible for evaluating bid specifications and drawings.
    • Must aggressively follow-up with subcontractors to ensure that bids are received.
    • Must be able to work with Project Management teams to follow-up on bids, and budgets to close the business.
    • Solicits and maintains communication with subcontractors and vendors.
    • Prepares subcontractor bid packages.
    • Ensures that the proper coverage from subcontractors on bid day
    • Contacts supply houses to obtain additional subcontractors bids.
    • Show creativity and resourcefulness to gain better pricing from subcontractors.
    • Review bid requirements thoroughly and ask follow-up questions on every bid.
    • Have a thorough understanding of the scope for specific trades assigned
    • Develops Pre-Con RFI’s and clarifications and ensure adequate subcontractor coverage
    • Include value-engineering ideas on every bid.
    • Review drawings and job cost with Project Management team and highlight areas of concern.
    • Thoroughly check requirements to buy the proper scope.

    ORGANIZATIONAL RELATIONSHIPS

    Reporting: Vice President of Preconstruction

    Supervision: Estimating Managers

    Collaboration: Works with but not limited to:

    • Development or Owner to coordinate the design and specifications issues.
    • Estimating to ensure quality products, completeness, and comparative value.
    • Clients, Subcontractors, Vendors, Etc. to provide quality and protect OUR CLIENT’s interest.

    SKILLS, KNOWLEDGE, EXPERIENCE

    • Must possess strong verbal and written communication skills.
    • Must be able to manage multiple tasks and have excellent follow-up skills both internally and externally.
    • Must be professional, self-motivated & punctual.
    • Proficient in Microsoft Word, Project and Excel.

    Gillian Executive Search is a leader in multifamily construction estimating recruiting

    Last Updated ( Wednesday, 14 May 2014 17:25 )
     
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