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POSITION: PROPERTY MANAGER for Retail Properties (description is subject to change)
Job Duties: The position will have the following primary responsibilities:
• Accountable for the overall management, direction and coordination of all center operations.
• Review, audit and supervise work by property management staff for all centers.
• Establish procedures for new and existing management personnel.
• Special Projects to maintain corporate policy and controls of procedures throughout the portfolio of properties
• Financial responsibility: including budget preparation, generation, implementation, monitoring, re-forecasting, and improving net income beyond approved budget for all California properties.
• Determination of Capital Expense versus CAM expense and reconciliation of reserve accounts.
• Collection of all billed rents in full and on time.
- Reconciliation of past due Tenant accounts
• Generate specific tenant charge-back's, including late fees.
• Ensure effective cost control and profitability for center. Identify problem areas and pro actively improve performance.
• Maintain communications with Tenants to improve performance. Promote effective business relationship to convey corporate operational policies and procedures.
• Negotiations of lease renewals with shop Tenants.
• Negotiations of Lease assignments
• Have good working knowledge of lease requirements to ensure compliance with established lease obligations including operating requirements, hours of operation and use clause.
• Preparation of lease abstract form
• New Tenant move-in
- Turnover of space and keys
- Monitor payment of security deposit and first month’s rent
• Tenant move-out coordination
- Final walk-through with Tenant and turnover of keys to management
- Re-key the suite to our master vacancy and prepare for show to new prospects
- Refund security deposit to tenant if it applies
• Train and supervise property management personnel. Establish procedures, set goals and evaluate performance. Ensure compliance with corporate personnel policies and applicable laws.
• Annual performance evaluation procedures for management personnel.
• Manage property safety and risk review.
• Monitor crime statistics.
• Contracts with outside vendors; prepare scope statement and obtain bids.
• Draft contracts for contractors and vendors.
• Monitor contractor’s performance and adherence to contract obligations and ensure timely completion of project.
• Monitoring of contract services (landscaping, janitorial, parking lot sweeping, waste hauling, HVAC, roofing, security, parking management)
• Review and approve all accounts payable.
• Prepare and complete all monthly management reports.
• Weekly property inspections to all shopping centers
- Evaluate for property needs in landscaping, center lighting, janitorial, steam cleaning, lot sweeping, waste hauling, painting, roofing, security, parking lot repairs, building repairs and recommend and make improvements as required.
- Oversee the condition of key asset systems and maintenance programs.
- Monitor on-site tenant construction for compliance with approved plans.
- Regular review of tenant compliance with sign criteria and center rules & regs
• Oversee the management of the marketing program. Programs are consistently innovative, targeted and effective; budget well prepared and executed; graphic quality and consistency maintained.
• Maintain positive relationship with the local communities. Have a good working knowledge of political and regulatory changes that may impact center operations. Take immediate action to inform others, as required.
• Working knowledge of other corporate departments. Ability to provide interface and cohesiveness with the other departments that impact center management.
• Effective oral and written communication and keeping personnel, merchants, and corporate management informed.
• Other duties as assigned.
Supervises: Assistant Property Manager and Administrative Assistant
Minimum qualifications and experience:
• 5+ years in the commercial real estate industry
• Experience with retail and mixed use real estate development, management, investment firms
Education requirements:
• College degree
• IREM property management designations preferred (CPM, etc.)
Specific skills:
• Excellent oral, written and organizational skills
• Must understand the basics of Property Management with little supervision
• Highly motivated and a self- starter, with the desire to make a meaningful contribution to the Company
• Leadership, entrepreneurship, and goal oriented.
Salary: $80K plus bonus and commissions (based on qualifications),car allowance
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