Administrative Assistant for Retail Property Management - San Diego, California

Administrative Assistant – Property Management

Main Function:

This position provides administrative support on a daily basis to the Property Management Department.   The position requires accounting skills, organization, accuracy, attention to detail, relationship building skills, verbal & written communication, judgment and confidentiality.  The main purpose of the Administrative Assistant position is to support his/her supervisor and the Property Management Department, which ultimately helps the company, as a whole, fulfill its goals.

Duties & Responsibilities:

The Administrative Assistant is responsible for the timely execution of the following activities:

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information and certificates of insurance as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants and Billing Analysts as necessary with tenant accounting issues
• Strong communication and customer service skills
• Work independently and within a team on special, nonrecurring and ongoing projects.
• Assist in all general administrative duties and other duties as required, including backup receptionist as needed

Frequent Contacts:

• Property Managers
• Tenants
• Contractors/Vendors
• Leasing Managers

Requirements

Education and/or Experience:

• High school degree or equivalent.
• Three to five years office experience in an administrative support position
• Real estate knowledge preferred

Position Requirements:

• Administrative experience in a professional setting.
• Strong customer service skills with the ability to handle requests in a courteous, professional and timely manner.
• A strong team player with communication and decision-making skills.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE
• Ability to present self and Client in a professional manner in all customer communications and actions
• Ability to create, manipulate and maintain databases.
• Ability to organize and manage multiple projects.
• Strong attention to detail, time management skills and personal initiative are all required competencies.
• Strong grammatical skills.  Ability to produce error-free documentation regarding spelling, grammar, and punctuation.
• Must be self-sufficient and able to operate independently.
• Must be able to work well with all levels of the organization.
• Must be able to adapt quickly to new work assignments and situations.
• Reliable, on-time attendance.
  
  The salary range is (Please call us)

Kipp Gillian - Recruiter
866-600-0437 x 1
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